SAMPLE EVENTS & CHECK-IN
Know who plans to come—and who arrived.
An RSVP is a plan. Check-in records an actual arrival. Neither tells you whether a household has finished paying.
Example weekend schedule
All times use the sample family's America/New_York timezone.
- Friday, July 16 · 6:00 PM
Welcome and family stories
Meet your committee and reconnect. Example Community Room.
- Saturday, July 17 · 12:00 PM
Family picnic
Lunch, games and a group photo. Example Community Park. Collect RSVPs to plan food.
- Sunday, July 18 · 9:00 AM
Farewell gathering
A short goodbye and ideas for the next reunion.
Picnic readiness: six sample attendees
Age-group counts: 3 adults, 1 youth, 1 child and 1 toddler. These registered examples are a small subset of the 150-person planning estimate.
| Attendee | Age group | Picnic RSVP | Arrival |
|---|---|---|---|
| Alex Rivera | Adult | Attending | Not checked in |
| Blair Rivera | Youth | Attending | Not checked in |
| Casey Rivera | Toddler | Attending | Not checked in |
| Jordan Rivera | Adult | Attending | Not checked in |
| Morgan Rivera | Adult | Attending | Not checked in |
| Taylor Rivera | Child | Attending | Checked in · example |
Use the phone view at the event
In the real workspace, permitted helpers open Digital check-in for an event. The green check-in button records arrival and updates the lists. Sorting by first or last name helps people find attendees quickly.
This sample explains that flow; it does not simulate recording arrivals.
Prepare a paper backup
Print attendee lists before reunion day. Digital check-in needs internet access. Printing a report does not mark anyone as arrived.
Handle arrival corrections carefully
Give arrival-correction permission only to helpers who need it. Undo an accidental arrival with a reason so the record remains understandable.